Corporate Email in Cloud: Cloud computing represents a growing trend worldwide. The resource has been adopted by companies of different sizes or segments of the economy, aiming at operational optimization.
Among the tools offered by this technology is corporate email in the cloud, which brings an extensive list of advantages to users and companies. But do you know why you should adhere to this amazing work tool? We developed this article to answer the question and clarify how the technology works. Check out!
How Does It Work?
Email is still the most used communication between organizations worldwide, but managers must be concerned with more than just customizing the domain with the company name. It is necessary to consider the security, the functionalities, and how it will impact the users’ productivity.
Unlike traditional corporate email, which requires servers with high-performance capabilities and software for management and operational control, corporate cloud email dispenses with the need for physical equipment and system installations on company computers.
This happens because the accounts are hosted on virtual servers maintained by the provider. Not to mention that it provides a system for managers to create and manage their security policies. Thus, access to the contents happens through a link, and you only need the internet to log into your account.
What Are The Advantages Of This Technology?
In addition to the possibility of customizing the domain with the company’s name, several advantages can be obtained with corporate email in the cloud. We will detail the main ones below.
Greater Mobility To Tasks
When a corporate email is migrated to the cloud, communication and some tasks become mobile. This is because users are no longer tied to devices and fixed locations within the organization.
They can access their accounts from any place and time, including their own devices, such as a phone, tablet, or laptop. All you need is an internet connection point.
This practicality encourages productivity growth, as tasks are started and continued even while professionals are away from the office. In addition, mobility allows information to be shared in real-time, speeding up decision-making by managers.
That is: it doesn’t matter if you wait in line at the bank or are in a taxi stuck in a traffic jam. With corporate email in the cloud, you can continue your tasks remotely, using your mobile device as an access tool.
Cost Reduction
As we said at the beginning of this article, when migrating corporate email to the cloud, the company eliminates the need to invest in hardware and software. This is because the technology provider delivers the server functions over the internet.
In this case, the business saves on acquisitions, maintenance, and updates of machines or systems on site, even considering the purchase and contracting of maintenance or updating services for servers and software.
Therefore, migrating corporate email to the cloud is an optimization strategy and a cost and operational expense reduction. In addition, technology is much more accessible today, which justifies the increased demand for the solution.
Increased Data Security
Another problem that can be solved with this technology is the need for more local protection against frequent attacks by hackers, viruses, spyware, ransomware, or other external threats entering the network and infecting the company’s servers. Important files are often corrupted (and data is lost).
Corporate cloud email providers offer a well-built structure, including beefed-up security. Equipment is protected with state-of-the-art technology, such as password and data encryption systems, automated backups, robust antivirus, and strong information access control.
There’s more: the connection with the servers is established via SSL (Secure Socket Layer), guaranteeing safer message traffic between users. This reduces the chances of a cybercriminal attack, delivering safer, more seamless operations. It would be difficult for a company to assemble a structure with this level of protection locally without spending so much.
More Availability
The corporate email provider’s cloud servers offer high availability levels. They are state-of-the-art and receive constant maintenance and updates, so the rate of technical problems is minimal.
Even if a problem arises, the structure is formed by auxiliary servers. This creates redundancy and increases operational reliability by minimizing downtime.
Regarding performance, the highlight goes to the volume of data and simultaneous operations supported by the structure. Providers deliver dedicated servers, which generates greater exclusivity of use and scalability for the company to open as many new mailboxes as it needs.
Collaboration
The most popular corporate email tools on the market support collaboration, the common use of tools integrated into the main service. It is possible to create folders within the individual email mailbox and delegate permissions for other email users to view it, optimizing internal communication with quick access information for members of the same team or their superiors.
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